![]() Doing so provides reference points for both the buyer and seller by establishing when the transaction took place. One way to get paid on time is to list both the issue and payment due dates on your invoice. Accurate customer information helps prevent any mistakes or confusion that could delay payment processing. Often issued by larger companies with more sophisticated accounting, a purchase order number allows your customer to more easily assign your incoming invoice to the right department for proper expense tracking. Another key piece of information that is occasionally required on an invoice is a purchase order number. The customer’s address is often also necessary for legal purposes, ensuring accuracy, compliance and efficient payment processing. Including your customer’s address and contact name ensures it is sent to the correct person and company. Whatever your approach, be sure to remain consistent or you may end up confusing yourself, your customers and your accountant. ![]() If you are doing landscaping work for Bob’s Bikes, you might use BOB07 and follow that with BOB08. Alternatively, you could assign a unique customer identifier and follow that with sequential numbers. For example, #807 is followed by #808, and so on. A time-tested approach is to assign unique invoice numbers in sequential order as they are generated. Using a unique invoice number improves record-keeping and facilitates payment processing. Adding a company logo to the invoice reinforces your branding and can create a sense of professionalism. ![]() It should also include a phone number and email, along with a point of contact, so customers can easily connect with you if they have any questions. Although it may seem obvious, your invoice must have your business’s legal name, address and contact information.
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